Understand listings
After creating an item (release, product or book), you can add saleable listings. The item serves as the main container, while the listings represent the individual variations within that container that you can sell.
Your inventory items (releases, products, and books) can have multiple listings for the same main item. Each listing allows you to provide unique details, such as price, condition, availability, and more.
For vinyl records, this could mean offering both mint and VG+ copies for sale. For a product (like a merch t-shirt), you might have a range of sizes available, from XS to XXL. Each variation will have its own saleable listing with a specific stock quantity.
When customers browse your Eshop, each listing will be neatly displayed on the item's page, provided the listing is published.
Listing properties
Every listing contains various properties that will be used to facilitate the management of your inventory. These properties can be used to filter your listings from the Inventory page as well as group them into different categories, create collections, playlists, newsletters and more.
Status
Status gives your listing different visibility and checkout functions:
Published: this listing is displayed on your Eshop and Backoffice and can be added to Checkouts.
Private: this listing is hidden from your Eshop, but displayed in your Backoffice and can be added to Checkouts.
Draft: this listing is hidden from your Eshop, and disabled from being added to checkouts.
Price
Price: The price of a single unit of a listing. In Preferences, you can choose to edit these prices Before Sales Tax, or Including Sales Tax and the field will update accordingly. Data from this field is displayed on your Eshop.
Compare at Price: Use this field to force a price change. The original price will be displayed as crossed out on your Eshop.
Item cost / Supplier price: The purchase or distributor price for one unit. This private data only appears in sales exports and inventory information.
Dates
Availability date: this is the date on which the listing will be actually available in your stocks. If this date is set after the Publication date, then the listing will be sold as a pre-order item.
Publication date: this is the date at which your listing was published on your e-shop. Items on the e-shop are mostly ordered by publication date.
Pre order listings
Pre order listings are part of your inventory, but not yet received in stock.
You can mark a newly added listing or existing listing as Pre order:
From Inventory go to > Edit Listing
Tick the Pre order listing checkbox
If the listing has a known availability date, you can add it in the available from field. This is be displayed on the item's Eshop page, and will disappear once the date has passed.
If no date is entered, only "Pre order item" will be displayed on your Eshop.
Pre-order items can be added to a basket and purchased normally on the Eshop, provided the item Status is set to Published
Listing Quantity and Discogs
Only one listing belonging to a release can be listed from Common Ground to Discogs at any time. Meaning that if on Common Ground, you have a Stock quantity of 5, only 1 will appear at a time on Discogs.
When a listing sells on Discogs, Common Ground recognises the sale and will automatically relist a copy, provided one is available, and if the Disable Discogs auto-list listing option is off.
Note: Stock movements, price changes and other details can be viewed in a listings Logs.