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How to import items from CSV

Import inventory and more using a CSV document

Updated over a week ago

CSV imports

This import tool allows you to import items and data using a CSV document.

The following methods are available:

  • Import releases with Discogs ID

  • Import releases manually

  • Update listings

  • Delete listings

  • Import customers
    ​

For each method a corresponding template is available for download.

All templates can be accessed via the import menu or here :

All CSV Templates

Using your spreadsheet editor (Numbers, Excel) fill your CSV document according to the formatting guidelines provided within the template and save the file. Make sure to save it as a CSV.

Now you can add your CSV document to the uploader where it says

"Drop CSV file here".

A preview of all entries scheduled for upload will appear along with a list of possible errors. This allows you to make any final amendments before Submitting the upload job. These data checks that will give you a clear analysis of your file so you can make adjustments before you proceed with the import.

Note: Cells highlighted in Yellow are mandatory.

Import Releases with Discogs ID

You can import your Discogs inventory via CSV and all detailed release information will be included, along with listing data.

1) To import via CSV you need the following:

  • From Discogs : an inventory export CSV

  • From Common Ground : the Releases-With-Discogs CSV located here

    or here

Copy and paste the required data from the Discogs Inventory Export file into the Common Ground CSV Template.

2) The essential columns to fill on the Common Ground template are:

  • release_discogs_id (corresponds to release_id on Discogs Export)

  • listing_price

As long as the release_discogs_id field is matched, all global release data will be imported from Discogs to Common Ground.

Using this method you can add the detailed listing data as you import, such as comments, conditions and more.

Add your CSV document to the uploader where it says

"Drop CSV file here".

How to Bulk Delete Specific Listings from Your Inventory

You can remove selected listings from your inventory using the CSV Importer and Listings Delete tools.

Before deleting listings, export and save a full backup of your inventory CSV. This ensures you can restore any items if needed.

1. Export your inventory

2. Filter your listings

  • Open the CSV in your preferred spreadsheet editor.

  • Filter and select all items that match your criteria (e.g., stock quantity, supplier, format).

  • Delete all other rows from the spreadsheet, keeping only the items you want to delete.

3. Keep the listing_id column

  • Ensure the listing_id column is retained.

  • Save the file as a CSV.

4. Delete the selected listings

  • In the Listings Delete tool, upload the CSV containing only the listing_id column.

  • The selected listings will be removed from your inventory.

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