To keep your Discogs inventory in sync, avoid incorrect orders and work around occasional Discogs API issues, your Discogs listings and your Common Ground inventory need to match.
When they don’t, two things can happen:
Orders you can’t fulfill: a record that is sold out or removed on Common Ground is still for sale on Discogs, and a buyer orders it.
Missed sales: a record you still have in stock is no longer for sale on Discogs.
The Discogs Discrepancy Report compares your Common Ground inventory with your Discogs listings and lists every mismatch, so you can fix it.
Generate a report
ou can generate a report manually from Discogs Discrepancy Reports. You can also get one automatically once a day by turning on auto-reporting in your account’s preferences.
Processing a report may take up to 15 minutes. You can generate as many reports as you need, but you can only unlist items from the most recent one.
Note: For large inventories, Discogs may need to prepare a ZIP archive to generate the report. In that case, Discogs automatically sends you an email notification. You don’t need to do anything.
Understanding the report
Open a report and click Details to see the mismatches. They are sorted into two groups.
1. Dangling
What it means: the record is for sale on Discogs, but it isn’t linked to any listing on Common Ground. Usually the listing was created directly on Discogs, or its Common Ground listing was deleted.
Why it matters: if it sells, the order can’t be imported into Common Ground.
What to do:
If you no longer have the record, click Unlist to remove it from Discogs.
If you still have it, add it to your Common Ground inventory and list it on Discogs from there. Then unlist the old Discogs listing to avoid duplicates.
2. Not for sale on Discogs
What it means: the record is in stock on Common Ground, but your Discogs listing for it is no longer For Sale. It was sold, deleted, set to draft or expired on Discogs.
Why it matters: Discogs buyers can’t buy your copy, so you may be missing sales. Note that the release page on Discogs can still show copies for sale from other sellers. What counts is whether your shop appears among the sellers.
What to do:
If it sold on Discogs: check that the order was imported into Common Ground. If it wasn’t, correct your stock, since you no longer have that copy.
If you still have the record: relist it on Discogs from your Common Ground inventory.
Tip: if many records are in this group, contact support. We can review the list with you and relist them in bulk.
Which group to handle first
Dangling: these can lead to orders you can’t fulfill.
Not for sale on Discogs: these are mostly missed sales.
Keeping your report clean
Run the report regularly, or turn on daily auto-reporting.
Manage your Discogs listings from Common Ground rather than directly on Discogs. That keeps both sides in sync and your report close to zero.
FAQ
A record is listed under “Not for sale on Discogs”, but I can see it for sale on Discogs. Why?
Check the list of sellers on the release page. In most cases, the copies for sale belong to other sellers, and your shop isn’t among them. If your shop does appear, the report may have been generated before the record was relisted. Generate a new report to check. If your listing still shows up in this group, there may be a second copy of the listing on Discogs that isn’t linked to Common Ground. Look for it in the Dangling group.
Why did a sold-out item on Common Ground just sell on Discogs?
Sometimes a record sells on Common Ground, through the eshop or POS, but isn’t unlisted from Discogs during the sale. This is caused by occasional instability in the Discogs API connection. The listing stays on Discogs and can sell a second time. That’s why it’s important to run the report regularly.