When stock for a listing reaches 1, Common Ground can automatically trigger a set of actions you define, changing the listing status, adding a comment, updating the condition, or reducing the price.
For display copy management, the key action is setting the listing status to Private, which pulls the item from your online store while keeping it fully sellable in-store via the POS.
To get started, edit your preferences to enable and configure the automation, then enable it individually on each listing you want it to apply to.
https://admin.common-ground.io/preferences/inventory
Advantages
No manual steps — the system handles it automatically
No reliance on staff memory — the listing status makes the situation unambiguous
Works across all item types — you can configure separate rules for Releases, Products and Books
Important Informations
The automation only fires for non-second-hand listings
It triggers at a stock level of exactly 1 — make sure your opening stock count includes the display copy
If you reduce the price as part of the automation, the original price is automatically saved as the compare-at price
Sections
Add a public comment
Inform your customers about the decrease in your stock related to an item and the last one available.
Update the listing status
Choose if you want your clients to be able to see the last item available or hide it.
Reduce price by and update compare-at price
Apply a discount to the last available item and display the compared price.
Apply options to the listing
If your last copy is your display copy, you can add informations about the Media and Sleeve conditions
Unlist from Discogs
Automatically unpublished the item on Discogs when enable.